Personal Assistant - Entry Level Full Time Position Job at My Family Lounge, An OpenGrowth.Ventures Company, Fremont, CA

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  • My Family Lounge, An OpenGrowth.Ventures Company
  • Fremont, CA

Job Description

Job Description

****LOCAL CANDIDATES ONLY (FREMONT / BAY AREA)

Job Title : Full-Time - Entry Level Position - Personal Assistant needed in Fremont, CA (94539) LOCAL CANDIDATES ONLY

Location : Fremont, CA 94539

Schedule : 9 am - 5:30 pm with a 30-minute lunch break, will be the typical workday hours.

Candidates should expect to work some evenings and events. No expected travel.

Position Overview : We are seeking a bright, motivated, and tech-savvy recent college graduate to join our team as a full-time Personal Assistant (PA). This role will work directly under the House Manager, providing comprehensive support across personal, household, and administrative needs. The ideal candidate is detail-oriented, proactive, and eager to grow in a dynamic environment.

Key Responsibilities:

Administrative Support

  • Sort, organize, and manage mail and digital correspondence
  • Scan, file, and maintain important documents
  • Manage personal and household calendars
  • Track orders, returns, and receipts
  • Handle various errands as needed
  • Household budgets and light bookkeeping

Household Management

  • Procure household and office supplies
  • Schedule and oversee vendors and service providers
  • Coordinate car maintenance and care
  • Support organizational and home improvement projects

Staff & Vendor Management

  • Manage schedules and communication with housekeepers, chef, gardeners, arborist, pest control, pool staff, and others as needed
  • Ensure smooth coordination across all vendors and staff

Travel Coordination

  • Arrange domestic and international travel
  • Work directly with the travel agent (Kanu’s company) to manage bookings, logistics, and itineraries
  • Prepare travel documentation and ensure smooth execution

Database & Gifting Management

  • Maintain spreadsheets, email lists, and household databases
  • Support personal and professional gifting, including idea generation, ordering, and tracking

Event & Party Planning

  • Create and send invitations, track RSVPs
  • Oversee vendors, order supplies, and coordinate decor/food
  • Be present on event day to manage logistics and ensure smooth execution

Innovation & AI Utilization

  • Leverage AI tools to improve efficiency and enhance task execution
  • Continuously explore new technologies to improve workflows

Desired Attributes

  • Passionate about supporting others and excelling as a PA
  • Growth mindset and eagerness to learn new skills
  • Exceptional attention to detail and organizational skills
  • Highly tech-savvy with an AI-first mindset
  • Professional, discreet, and trustworthy

Qualifications

  • Internship or part-time job experience is preferred.
  • Seeking a recent college graduate who is eager to work as a Personal/Admin/Executive Assistant.

Why This Role is Unique:

This position is a launchpad for a career in operations or management. You’ll gain transferable skills in logistics, project management, vendor coordination, and organizational systems — while working in a dynamic, entrepreneurial environment.

  • Gain valuable skills to manage and keep an 11-acre estate in Fremont Hills and the support staff - housekeepers, gardener, vendors, etc.
  • Learn to plan and quarterback many different events - personal, professional, and non-profit
  • Gain work and entrepreneurship experience by working and assisting a successful Silicon Valley entrepreneur and investor to help him with his business and investment projects
  • Build a foundation of accounting and finance skills by working on household budgets and bookkeeping
  • Learn more about how to leverage AI to do your job much more effectively and apply it in any area of your life

  • Compensation : $60-65K per year DOE with a $5K performance bonus. $300/month stipend for benefits. 2 weeks PTO/sick time to begin.

Job Tags

Full time, Internship, Work at office, Local area, Afternoon shift,

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