Adams & Martin Group has partnered with a well-established, mid-sized law firm in Costa Mesa is seeking a Litigation Legal Secretary to support a busy team of attorneys. The ideal candidate will be highly organized, detail-oriented, and experienced in litigation support, with a solid understanding of California state and federal court procedures. This role is critical in ensuring that all legal documents, filings, and deadlines are handled with accuracy and professionalism.
Key Responsibilities:Draft, format, revise, and finalize legal documents, correspondence, memos, and emails from written drafts and transcription.
Prepare and assemble documents and exhibits for court filings, hearings, arbitrations, depositions, mediations, and other legal proceedings.
Proofread all outgoing documents for grammar, spelling, and compliance with firm formatting standards.
Sort, review, and distribute incoming mail and emails to appropriate parties.
Schedule appointments, meetings, and conference calls for attorneys.
Maintain and manage attorney calendars, ensuring all key deadlines and court dates are recorded and monitored.
Organize and maintain client and chronological files (electronic and hard copy).
Track litigation deadlines to ensure full compliance with applicable court rules and procedures.
Coordinate attorney travel arrangements including flights, accommodations, and ground transportation.
Minimum of 3-5 years of litigation legal secretary experience, including state and federal court filings.
Familiarity with eminent domain/inverse condemnation matters is a plus but not required.
Strong working knowledge of California court procedures, particularly electronic filing systems.
Proficiency in legal terminology, legal formatting, and litigation processes.
High-level accuracy in typing, proofreading, and document preparation.
Advanced proficiency in Microsoft Office Suite (Word, Outlook, Excel, etc.) and familiarity with legal document management systems such as iManage or NetDocuments.
Excellent organizational and time management skills, with the ability to handle multiple priorities efficiently.
Strong interpersonal and communication skills for effective interaction with clients, attorneys, vendors, and staff.
Competency in using standard office equipment, including transcription tools, photocopiers, and fax machines.
All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county , to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.
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