Job Description

Executive Assistant to the Chief Product Officer

Filevine is forging the future of legal work with cloud-based workflow tools. We have a reputation for intuitive, streamlined technology that helps professionals manage their organization and serve their clients better. Were also known for our team of extraordinary and passionate professionals who love working together to help organizations thrive. Our success has catapulted Filevine to the forefront of our fieldwe are ranked as one of the most innovative and fastest-growing technology companies in the country by both Deloitte and Inc.

Our Mission

Filevine is building the seamless intersection between legal and business by creating a world-class platform to help professionals scale.

The Chief Product Officer (CPO) at Filevine is a voting member of the board of directors and is at the center of product strategy, execution, and innovation for a high-growth SaaS company. This project management-oriented Executive Assistant role combines strategic support, cross-functional collaboration, and operational excellence to drive the success of the CPOs initiatives.

As the CPOs right-hand, you will have a front-row seat to the operations and decision-making of the business. You will provide administrative support for critical priorities, ensure seamless workflows, and act as the central point of coordination for the product org. This role is ideal for a proactive professional who thrives in dynamic environments, excels at managing multiple workstreams, and has a talent for keeping projectsand peopleon track.

Responsibilities

• Streamline the CPOs Priorities : Manage calendars, meetings, and email workflows to focus attention on high-impact initiatives.
• Drive Meeting Outcomes : Attend all CPO meetings, document key discussions, and identify actionable next steps. Provide insights, flag gaps, and make recommendations to maintain alignment and momentum.
• Orchestrate Projects and Tasks : Maintain exceptional organizational systems for scheduling, task delegation, and follow-up to ensure deliverables are completed on time.
• Monitor Communications : Manage the CPOs inbox, triaging emails, flagging priorities, and enabling swift responses. Use judgment to escalate or defer tasks appropriately.
• Collaborate Cross-Functionally : Act as a liaison between the CPO and stakeholders across product, design, engineering, and go-to-market teams. Facilitate smooth communication and alignment on shared goals.
• Ensure Execution Excellence : Track key projects, provide status updates, and help identify risks or roadblocks to ensure on-time delivery.
• Analyze and Synthesize Data : Occasionally assist with data analysis to inform decision-making, focusing on actionable insights.
• Represent the Product Org : Serve as the first point of contact for external interactions with the product team, presenting yourself with professionalism and polish.
• Anticipate Needs : Stay one step ahead by predicting the CPOs requirements and proactively addressing them.

Qualifications

• Master Organizer : You have exceptional organizational skills and can manage multiple tasks and deadlines without missing a beat. You combine operational expertise with emotional intelligence and a keen sense of ownership.
• Strong Decision-Maker : You exercise sound judgment, knowing when to escalate, delegate, or act independently.
• Insightful Collaborator : You observe nuances in meetings, offering thoughtful insights or recommendations to enhance outcomes.
• Effective Communicator : You convey ideas with clarity and confidence, representing the product org professionally in all interactions.
• Proactive Problem Solver : You anticipate challenges, address issues before they arise, and bring order to complex situations.
• Detail-Oriented : You thrive on ensuring that no detail is overlooked and that every piece of the puzzle is in place.
• Executive Presence : Youre confident and polished, presenting yourself as a capable and trustworthy representative of the product org.
• A dynamic, rapidly growing company, focused on helping organizations thrive
• Medical, Dental, & Vision Insurance (for full-time employees)
• Maternity & paternity leave (for full-time employees)
• Short & long-term disability
• Opportunity to learn from a dedicated leadership team
• Centrally located open office building in Sugar House (onsite employees)
• Top-of-the-line company swag

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Executive Assistant • Salt Lake City, UT, United States

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